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SERVICES
Additional services that can be provided are:
Client and shareholder web site
This service enables companies to securely access their register and to download shareholder lists, transfer reports and proxy reports. Shareholders can securely access details regarding their own holdings and can update their address, communications preference and dividend payment details.
Company Secretarial
Deloitte, our parent company, provides a compete and professional company secretarial service including corporate governance issues. Deloitte currently maintains the statutory books of more than 800 companies, provides the company secretary to over 300 of these and also maintains the registered offices of over 1000 companies.
Corporate Actions
We can manage capital issues such as rights issues, open offers and offers for subscription and capital reconstructions such as share consolidations, stock splits and bonus issues. We meet the qualifications required to act as a receiving agent to a takeover offer in accordance with The Takeover Code and we are CREST and DCT receiving agents. Share Owner Registrar is registered with the Securities and Exchange Commission under the Money Laundering Regulations 2017. We are used to liaising with professional advisors to effect a smooth operation.
Despatch of shareholder communications
We can provide assistance with the printing and dispatch to shareholders of Annual Reports, Interim Reports, Notices of General Meetings and other communications.
Electronic communication with shareholders
We can assist companies with the conducting of an e-communication preference exercise including the provision of pro forma documentation. We can record shareholder communication preferences and provide label runs or electronic lists streamed according to elections – electronic, deemed electronic or hard copy. We can email shareholders who have provided their email address with notification that a document is available on the Company’s web site.
Payment of dividends and interest (including BACS)
Where dividends are paid through a Share Owner Registrar client deposit account with our bankers, dividend payments may be made through the BACS system. Management of a dividend payment includes agreeing record and payment dates, arranging check printing and dispatch from one of the US’s leading security printing firms, checks including image scanning survivable security features, printing confirmations, submission of the transfer file to the bank and delivery to the US postal service. We will also reconcile client deposit accounts on the Company’s behalf. Scrip dividend schemes can also be managed.
Provision of management information
We can provide information of a company’s share register analyzed in a wide variety of ways to each company’s specification.
Register analysis, Section 793 requests and maintenance of section 808 register
We can provide register analysis tailored to your requirements. We can issue notices under Section 793 Companies Act 2006 requiring nominee shareholders to provide information regarding underlying shareholders. We can also maintain the register recording the responses required by Section 808 of the Act.
Our standard services are:
Change of address security letters and dividend mandates
All change of address notifications and dividend mandates received from private individuals are acknowledged in writing.
Maintenance of the share register
We register and certify forms of transfer and process other legal documents affecting title including powers of attorney, changes of address, dividend mandates and acting upon all instructions received though CREST and DCT. We also undertake the preparation, sealing and dispatch of share certificates.
Management information
Transfer reports detailing register movements are prepared on a monthly basis. Significant share movements can be notified on a daily basis.
Provision of shareholder list for the Annual General Meeting
A shareholder list is provided as a paper document for the Annual General Meeting..
Shareholder enquiry service
We maintain a correspondence, email and telephone enquiry service for shareholders and their agents. The members of staff who look after the registers of our clients are the same people who deal with queries from clients, their advisors, brokers and shareholders. This enables us to provide an efficient and friendly response.
Statutory inspection rights
We liaise promptly with companies regarding any requests to inspect or copy the register of members. We can provide a supervised facility for register inspection at our offices for requests that meet the “proper purpose” test.